Commitments

Establish open contracting rules for election related procurements

What are illustrative commitments

About this Commitment

Amibition Level

  • Intermediate Step

Sources of guidance

Requires new legislation?

  • Sometimes

Justification

Public confidence in elections and the government that results from them requires trust that election processes are free from corruption in any form and trust that sound procedures were followed in acquiring sensitive election materials, such as ballots and/or electronic technologies that may be employed in compiling voter registries, voting, vote tabulation and transmission of election results. If procurement processes are tainted by corruption, the public will have a significant reason to doubt that election outcomes are honest. Plus, with the adoption of electronic electoral technologies, transparency in procurement, including design, testing, certification, delivery, deployment, maintenance and application of the technologies, is crucial to understanding that the technologies accurately portrayed the will of the electorate.

Recommendation

Require that Election Management Bodies:

  1. Announce widely in advance intentions to make electoral related procurements, at a minimum for those over a specified amount and for all related to voter registries, voting, vote counting, results tabulation and transmission, as well as related technical requirements.
  2. Publish a clear description of the procurement decision making procedure.
  3. Make public the tender documents related to election processes procurements, at least those over a specified amount and for all procurements related to voter registries, voting, vote counting and results tabulation and transmission.
  4. Require the public release of the names of all vendors or others that respond to procurement solicitations and the amounts of their bids, as well as the name of the company that received the contract and the contract amount. 
  5. Provide for transparency (such as monitoring by party representatives and nonpartisan observers) of all aspects of the design, testing, certification, operation and auditing of electronic electoral technologies that relate to voter registries, voting, vote counting and the tabulation and transmission of election results.

Standards & Guidance